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Annual General Meeting

7.30pm Monday 25th February 2019
Bird in Hand Pub, Bedford Road, Lower Stondon, Henlow, SG16 6DZ

Please see the letter below.

You must be a fully paid up member to vote at the AGM and have attended at least eight training sessions within the past year.

Items for the Agenda

If you would like a matter included in the AGM Agenda, please send it to the Secretary in writing, not later than 14 days prior to the AGM.

Nomination to the Committee

There are three positions vacant on the Committee along with the position of Treasurer. Three current Committee Members are standing for re-election along with the current Treasurer.

If you would be interested in being more actively involved in the club, one way is to join the Committee. The Committee holds meetings approximately five times a year and its members are involved in making decisions to promote and improve the Club.

To be nominated for a position on the Committee you must have been a member of the club for at least one year and have attended training sessions on a regular basis throughout the year.

If you would like to be nominated for a position on the Committee, please fill in a Nomination form (below), proposed and seconded, including the signature of the person proposed. Forms can be sent to the Club Secretary at the address at the top of the letter not later than 14 days prior to the AGM.


2019 AGM letter

Nomination form

2018 AGM Minutes

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Annual Membership Due

New Term

Agility training resumes on 15th January. Please look out for any changes to classes. This block is up until 9th April. There will be no training on 12th February.

  • For Class 1 and Class 4 the fee is £30.00 for the block plus the annual membership fee detailed below.
  • For all other classes the fee is £27.50 for the block plus the annual membership fee detailed below.

The different prices are due to the later classes being cancelled because of a fire alarm last term.

Annual Membership

The annual membership fee is £10.00 per adult handler and £5.00 per handler under 18. Please show an Instructor or a Committee member your dog’s vaccination certificate and also the vaccination certificates of any other dogs you bring to the training venue.

Membership renewal for 2019 can only be accepted on the completion of a 2019 Membership form, proof of ongoing vaccination and the full payment of the annual membership fee per handler. The annual membership fee must be paid before 31st January.

Membership Form

Below is a Membership Renewal form for 2019. The form can be filled in on your computer before printing. If the form does not display correctly in your browser, please press the ‘Open With Different Viewer’ button at the top to open in a separate reader.

Paper copies of the Membership form will also be available from the club but completing a form in advance will save time at training.

Email News

The tick-box underneath the email address form field allows us to subscribe you to send you email updates about training cancellations and forthcoming events. Tick this by clicking on the box if you are filling in the form using your computer. You can leave this mailing list at any time.

We would like to encourage all members to do this, since it is the easiest way we have of informing members of training cancellations.

Emergency Details

We collect emergency contact details and any medical conditions or allergies you think we should be aware of in the event of a medical emergency.

Filling in this section is optional.

The contact name, phone number and the details as given of any medical conditions or allergies will also be stored in an online database accessible by Instructors and Committee Members only.

Data Protection Policy

Page 2 of the membership form is our data protection policy. By signing the membership form, members consent to their details being stored as stated in the policy.

Code of Conduct

By signing your membership form, you agree to abide by our Code of Conduct. A copy is included below.


Membership Form 2019

Club Rules

Code of Conduct

Agility Equipment Set Up

The session times are as follows:

  • 6.40pm – 7.30pm First Session: Class 1 (beginners) and Class 4
  • 7.40pm – 8.30pm Middle Session: Class 2 and Class 5
  • 8.40pm – 9.30pm Last Session: Class 3 and Class 6

We need help setting up the equipment before the start of the First Session and putting it away after the Last Session. 

Due to time constraints on our venue booking, we cannot allow sessions to overrun to compensate for equipment not being set up on time. The first session will end at 7.30pm no matter the start time. This may mean a shorter time available for training. We are asking that members training in the first session arrive at the venue for 6.00pm to set up the equipment. If this is completed before 6.40pm, the session will start early and you will gain extra training time.

For safety reasons please do not bring any dogs into the main or side arena until the equipment set-up has been completed.

Agility: Chiltern Inter Club Match

Sunday 11th November 2018

at Mount Pleasant Equine Centre

Letchworth vs. BATS vs. Milton Keynes vs. Wellingborough

Organised by Milton Keynes. Held at our training venue.

All proceeds donated to charity, Animals in Need Northamptonshire. Please bring a raffle prize on the day.

The club will pay for your entry and enter you into the classes on your behalf. We will try to give everyone as many runs as possible (maximum of 4 runs per dog). Please fill in your dog’s grade, height and whether you want lower height option.

  • Closing date for entries handed in at the club is 16th October 2018. There will be an envelope on the table at the club for entries.
  • Email or postal entries to Sandra by 25th October 2018. Email entries to sandra@letchworthdtc.org.uk Please see Facebook or Email news for the address.

Show opens at 8.00am – please arrive between 8.00am and 8.30am to help set up the equipment. Judging starts at 9.00am. Ring cards should be collected on the day.

Inter Club Match Schedule 2018

Inter Club Match Entry PDF Form (can be filled in before printing or emailing)

About an Agility Match

An Agility Match is a small scale show, where the entry is limited to the members of the participating clubs – in this case Letchworth, BATS, Milton Keynes and Wellingborough.

As with Kennel Club shows, dogs must be registered with the Kennel Club, although we accept pet names on the entry forms. A dog that holds an Agility Certificate is not eligible for a Match.

There will be two rings: Agility and Jumping. Classes are organised by grade, there being several classes for which each dog is eligible.

Dogs are awarded points for each result in their class; the winning club is the one with the highest points tally.

Wellingborough are the current holders of the Inter Club shield.

Autumn Term: New Classes and Fees

18th September

In order to accommodate new intakes this term, the instructors have moved a few people around. Please check the following list and see below for details of the fees due this term.

Class 1 (beginners) 6.40pm – 7.30pm
New intake

Class 4  6.40pm – 7.30pm
David & Ice
Dawn & Jed
Denise & Mabel
Ian & Boris
Julie & Axl
Lucy & Lola
Nikki & Binki or Rosie
Sharon & Fly
Steve & Noodle

Class 2  7.40pm – 8.30pm
David & Skye
Dawn & Nellie-May
Hayley & Woody
Jean & TBC
John & Brooke
Linsey & Penny
Sharon & Xander
Vicky & Chip

Class 5  7.40pm – 8.30pm
Andrea & Pip
Annette & Dexter
Caroline & Betsy
Catherine & Nero
Darren & Blake
Diane & Woody
Sandra & Lexy

Class 3  8.40pm – 9.30pm
Darren & Nala
Elaine & Tem
Hannah & Sylvie
Hannah & Poppy
Jane & Henley
Sandra & Bailey

Class 6  8.40pm – 9.30pm
Caroline & Cherry or Lily
Dave & Sid or Eric
Fiona & Tia
Fiona & Harry or Elmo
James & Bryn
Lorraine & Shep
Mark & Esme
Martin & Travis
Mary & Ella
Owen & Meme

Fees this Term

  • For anyone who paid for the last block in the summer, this term’s block payment will be £20.00 (includes 3 weeks’ credit) and is due on 9th October.
  • Existing members with new dogs and anyone who did not pay for the last block in the summer, the block payment is £30.00 and is due on 18th September.
  • New members will pay £40.00, which includes membership.

There will be no training on 23rd October and the Christmas Party (the last date of this term) will be 11th December.